Self-certification rules: What you should know as an employee

Unsure how self-certification during illness works, how many days you are entitled to, or which rules apply at your workplace? You’re not alone.Here’s a simple guide to the rules for self-certification, whether you work in a regular company or an IA (Inclusive Working Life) enterprise.

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What is self-certification?


Self-certification allows you to stay home from work due to short-term illness without needing to visit a doctor. Instead of submitting a medical certificate, you notify your immediate supervisor directly.


The following conditions must be met:


  • You must have been employed for at least two months


  • You are entitled to up to three days of self-certified sick leave per instance


  • You may use self-certification up to four times within a 12-month period



 


Number of days and rules according to the National Insurance Act


Under Section 8-24 of the National Insurance Act, employees are entitled to:


  • 3 days of self-certified sick leave per sick leave period


  • Maximum 4 self-certification periods within a 12-month period


  • A minimum of 16 days must pass between each self-certification period



Example:
If you are ill on Friday and Monday, the weekend is also included. This counts as four self-certification days, even if you normally do not work weekends.


 
 

Extended self-certification rights in IA enterprises


If you work in a company with an IA  agreement, you have enhanced rights:


  • Up to 8 consecutive days of self-certified sick leave per absence


  • A total of 24 self-certification days per year



This provides increased flexibility for both employer and employee.

Dame smiler

Can the employer offer better arrangements?


Yes! Companies may extend the right to self-certification regardless of whether they have an IA agreement. Although the National Insurance Act sets minimum requirements, employers may:


  • Grant additional self-certification days


  • Allow more self-certification periods


  • Tailor the rules to internal needs



These arrangements must be discussed with employee representatives.


 


Important for both employer and employee


The company should have clear guidelines on self-certification and ensure that all employees are familiar with the applicable rules. Good communication regarding sick leave and self-certification enhances trust and provides a sense of security.

Need assistance with sick leave procedures? Get in touch: